The officer at this level will report to the Human Resource and Administration Officer at the County level.
Job Description
- operate computerized and automated systems;
- monitor security and safety of documents, files and records;
- coordinate non-routine user issues and proper handling of records, materials facilities and equipment;
- recommend disposal of files and documents in liaison with National Archives and Documentation;
- coordinate the management of files and mail;
- ensure prompt collection and dispatch mail;
- maintain an up to date register of mail and movement of files;
- ensure that files are opened and closed as per the laid down procedures;
- requisition required items;
- ensure that automated recording systems are functional;
- compile and up-date records for evaluating performance of records management systems;
- ensure integrity and confidentiality in the provision of records services;
- check correspondence and bring-ups and ensuring appropriate action is taken; and
- mentor and coach staff
Job Specifications
For appointment to this grade, an officer must have:
For appointment to this grade, an officer must have:
(i) served in a Records Management position in the public or private sector for at least three (3) years;
(ii) Diploma in any of the following fields: Records/Information Management, Library/Information Science; Archives and Records Management or their equivalent qualification from a recognized institution;
(iii) Certificate in Computer applications from a recognized institution; and
(iv) shown merit and ability results as reflected in the work performance and result.
(ii) Diploma in any of the following fields: Records/Information Management, Library/Information Science; Archives and Records Management or their equivalent qualification from a recognized institution;
(iii) Certificate in Computer applications from a recognized institution; and
(iv) shown merit and ability results as reflected in the work performance and result.
IMPORTANT INFORMATION TO ALL APPLICANTS:
On application all applicants are required to submit, copies of National Identity Card or Passport, Academic and Professional Certificates, Clearance Certificates from Ethics and Anti-Corruption Commission (EACC), Kenya Revenue Authority (KRA), Criminal Investigation Department (CID), Credit Reference Bureau, Higher Education Loans Board (HELB) and the relevant professional bodies.
On application all applicants are required to submit, copies of National Identity Card or Passport, Academic and Professional Certificates, Clearance Certificates from Ethics and Anti-Corruption Commission (EACC), Kenya Revenue Authority (KRA), Criminal Investigation Department (CID), Credit Reference Bureau, Higher Education Loans Board (HELB) and the relevant professional bodies.
How to Apply:
Applicants should submit their letters of application for appointment to:
Applicants should submit their letters of application for appointment to:
The Secretary /CEO,
National Land Commission,
1st Ngong Road Ardhi House,
12th Floor – Room 1205,
P.O. Box: 44417-00100,
Nairobi.
National Land Commission,
1st Ngong Road Ardhi House,
12th Floor – Room 1205,
P.O. Box: 44417-00100,
Nairobi.
Applications should be received on or before 30th July, 2014 at 5.00 P.M.http://www.nlc.or.ke/job-postings/records-management-assistant-nlc-grade-8-47-posts/
